Choose Your Preferred Registration Option
The 2025 Convention offers two registration options: in-person and virtual. Please read the following to determine which option is right for you! More information about registration rates and available hotels will be published as soon as it becomes available.
In-Person Registration
In-Person Registration includes four days of educational sessions offering approximately 130 CE hours from which to choose; access to the three-day Trade Show with nearly 300 exhibitors plus lunch each day; the Proceedings book; and free social events like the Welcome Reception and The After Party. The in-person event takes place Dec. 6-10. All in-person attendees also receive on-demand access to video recordings of all educational sessions and can participate in the live post-Convention Table Topics to be held virtually Dec. 15-19.
Virtual Registration
Virtual Registration includes on-demand access to all educational sessions plus live post-Convention Table Topics to be held virtually Dec. 15-19. On-demand viewing will be available by Dec. 19, with all sessions available for viewing by Dec. 31. The Proceedings book will be mailed to all virtual registrants who do not opt out of receiving a print copy.
Note: Sessions are available on-demand indefinitely for both virtual and in-person convention registrants. CE hours from on-demand sessions can be earned through December 31, 2025.
Read the full Registration Policies for more information.
2025 Registration Rates
| Thru Sept. 15 | Thru Nov. 30 | After Nov. 30 | |
|---|---|---|---|
| AAEP Member | $649 | $775 | $875 |
| AAEP Honor Roll Member | $350 | $350 | $450 |
| Guest Attending Sessions | $649 | $775 | $875 |
| Guest Pass | $30 | $30 | $50 |
| AAEP New Member Applicant | $950 | $1,030 | $ 1,130 |
| Non-Member | $ 1,145 | $ 1,145 | $ 1,245 |
| Current Resident or Intern | $400 | $400 | $500 |
| Equine Rehabilitation Techniques Wet Labs (Limited to 60 people) | $500 | $500 | $500 |
| Vet Story Night (Dec. 7)) | $65 | $65 | $65 |
| Denver Fun Run & Walk (Dec. 8) | $35 | $35 | $35 |
| President’s Luncheon (Dec. 9) | $60 | $60 | $60 |
| After Party (Dec. 9) | Free (ticket required) | Free (ticket required) | Free (ticket required) |
| Student Member | $50 | $50 | $80 |
| New Student Member | $85 | $85 | $115 |
| Extended Student Program (Limited to 144 students) | $125 | $125 | $125 |
| Virtual Member | $500 | $500 | $500 |
| Virtual Non-Member | $750 | $750 | $750 |
Anyone may register for the AAEP Annual Convention. AAEP Members in good standing receive discounted rates based on their member status. Discounted AAEP registration types include:
- AAEP Member: Paid full membership dues through June 30, 2026. Fee covers meeting registration, access to trade show and 2025 Annual Convention Proceedings book.
- AAEP Honor Roll Member: Any member who has attained the age of 70 with 40 consecutive years of AAEP membership.
- AAEP Resident Member: Must be enrolled in a residency program at a recognized college or school of veterinary medicine with a focus of equine medicine/research. Must already be categorized as an AAEP Resident Member or will need to provide a letter from an advisor confirming residency status. These may be sent to Kristin Walker, kwalker@aaep.org.
- AAEP New Member Applicant: Fee covers meeting registration, access to trade show and 2025 Annual Convention Proceedings book. Also covers initiation fee and/or dues through June 30, 2026. Please note that if you are a new member applicant, you need to click the nonmember option to begin registration and then choose New AAEP Member registration category.
- AAEP New Student Member Applicant: Offered to individuals pursuing their DVM, not to DVMs obtaining advanced degrees. Verification of academic status is required at the time of registration.* Please note that if you are a new student member applicant, you need to click the nonmember option to begin registration and then choose New AAEP Student Member registration category. Please send verification to Kristin Walker at kwalker@aaep.org.
- Non-Member: Not a current paid member, or an individual not eligible for AAEP membership. Fee covers meeting registration, access to trade show and 2025 Annual Convention Proceedings book.
- BEVA members – Due to a reciprocal arrangement with the British Equine Veterinary Association, BEVA members can register at AAEP member rates. If you are a member of BEVA and wish to attend, please email Kristin Walker at kwalker@aaep.org and she will assist you
*Must provide a copy of an unofficial transcript or equivalent, verifying current enrollment in a DVM or equivalent program. Student IDs are no longer accepted.
Hotels
The AAEP has secured room blocks at 14 convenient hotels. The deadline to reserve a room at the AAEP rate, cancel a reservation or make changes is November 17.
Please book your hotel room online through the convention registration portal , as you must be registered for the convention to book a hotel room at the AAEP rate.
