The AAEP will not be responsible nor liable for injury to the person or property of the exhibitors, their guests, invitees, employees or agents. Furthermore, the exhibitor agrees to hold harmless and defend the AAEP, its directors, employees and agents from any liability of personal injury and loss or damage to property. All property of an exhibitor is understood to remain in his/her care, custody and control in transit to or from or within the confines of the exhibit hall. If any exhibit material fails to arrive, the exhibitor is nevertheless responsible for the booth rental and staffing.
The exhibitor assumes the entire responsibility and liability for losses, damages and claims arising out of personal injury or damage to exhibitor’s displays, equipment and other property brought upon the premises of the convention center and shall indemnify and hold harmless the AAEP, the convention center, agents, servants and employees from any and all such losses, damages and claims.
To protect an exhibit from loss by fire, flood, explosion damage or theft, exhibitors should contact an insurance carrier concerning an “Extra-Territorial” rider as part of their policy.
All exhibiting companies must be responsible for carrying a General Liability insurance policy in the amount of $1 million. A copy of your Certificate of Insurance (COI) must be provided to AAEP prior to move in. AAEP can be listed as the certificate holder. Exhibiting companies may use an Exhibitor Appointed Contractor (EAC) form and must provide proof of liability insurance prior to move in. A sample COI and an EAC form can be found here.
A 24-hour security guard is provided to prevent entry to exhibit areas by anyone not authorized by the AAEP or not wearing the proper badges for admission to such areas. The security service provided does not guarantee exhibitors against loss, nor does it imply an assumption of liability for exhibitors’ property by the AAEP. An exhibiting company’s representative should be on hand to supervise during set-up and dismantling of equipment and other items of high value. Small items of great value should be removed from the exhibit or placed in an appropriate locked enclosure during hours when exhibits are not staffed by the exhibitor. Exhibitors concerned about security are encouraged to hire security services for their booth.