Please find below specific information and forms for exhibiting companies regarding the AAEP’s 2019 Trade Show. If you have any questions, please contact Debbie Miles, Trade Show Coordinator, at email@example.com or (859) 705-0423.
Trade Show Location
Colorado Convention Center
Exhibit Halls ABEF
Move-in Dates & Times
Friday and Saturday, December 6 and December 7: 8:00 a.m. - 5:00 p.m.
Sunday, December 8: 7:00 - 9:00 a.m.
Show Dates & Hours (subject to change)
Sunday, December 8: 10:00 a.m. - 6:00 p.m.
Monday, December 9: 10:00 a.m. - 6:00 p.m.
Tuesday, December 10: 10:00 a.m. - 4:00 p.m.
*Move out will begin at 4:00 p.m. on Tuesday.
Dedicated Break Times
Sunday, December 8: 11:30 a.m. - 1:00 p.m.
Monday, December 9: 10:00 a.m. - 1:00 p.m.
Tuesday, December 10: 12:00 - 1:00 p.m.
Rules and Regulations
Exhibitor Registration will be located in Lobby B of the Colorado Convention Center.
Friday, December 6: 8:00 a.m. - 5:00 p.m.
Saturday, December 7: 8:00 a.m. - 5:00 p.m.
Sunday, December 8: 7:00 a.m. - 6:00 p.m.
Monday, December 9: 8:00 a.m. - 6:00 p.m.
Tuesday, December 10: 8:00 a.m. - 4:00 p.m.
Housing and Registration for Booth Personnel
Click here to register and make your hotel reservations.
Freeman Service Kit
FreemanOnline® provides you with all the right tools to ensure a seamless execution at show site, from move-in to move-out. With an enhanced FreemanOnline, we are making it easier than ever for you to get what you want to have a great event:
Access important show information
Receive assistance through Concierge Services while at show site
Order Freeman products and services pre-show, during move-in and while the show is open
Expedite the move out process
Access invoices after the show
Click here to access FreemanOnline.
Affiliate Space Request
Hospitality suites, special parties and other exhibitor-sponsored events will be allowed within the AAEP contracted hotels as long as they are social in nature or for the employees of the company (sales meetings). Hotel space may not be used for educational purposes, nor may any affiliate event conflict with scheduled AAEP programming. In order for the hotel to assign space, you must complete and return the Affiliate Request Form. All requests must be approved before hotels will assign space. Hotels will begin assigning space on June 1 on a first come, first serve basis.
Pre-Convention Mailing list
To rent the AAEP full membership mailing list, please fill out the appropriate order form below and return it to Kristin Walker at firstname.lastname@example.org. Please note you must be a confirmed exhibitor in order to rent this list. The Pre-Convention mailing list will be available in November.
Certificate of Insurance
All exhibiting companies are responsible for carrying a General Liability Insurance policy in the amount of $1 million. A copy of your Certificate of Insurance (COI) must be provided to the AAEP prior to move in. Click here for a sample COI. You may also use an Exhibitor Appointed Contractor (EAC). Click here for an EAC form.
Contact Dana Kirkland for more information.
Confirmed exhibitors are invited to advertise in the Annual Convention Program and the AAEP’s monthly scientific journal, Equine Veterinary Education (EVE). Advertising opportunities are limited to trade show exhibitors only.
Information about advertising in the Annual Convention Program will be provided to exhibitors by early summer.
Why advertise in EVE?
Gain exposure to the most trusted veterinary professionals in the equine industry—AAEP members. The journal is mailed to approximately 8,000 domestic and international licensed veterinarians. Space is available in spread, full-page, ½ page and ¼ page.
As an added benefit and at no additional cost, advertisements will also appear in the digital version of EVE available on the AAEP website and in the members-only AAEP Publications App. Ad will link directly to a website if a URL is included within the ad.
To advertise in EVE, contact: Dana Kirkland; (859) 233-0147; Email: email@example.com.
At A Glance Display Cases: The cases got a new look last year and look great! Each company that signs up gets an individual case that has your company logo on the header. You will be given a key to your case so you can access it any time during the show.
Convention App Logo and Trade Show Wall Display: You can add your company logo to the exhibitor list on the AAEP Convention App and have your company logo placed over your booth number on a giant floorplan wall structure right outside the exhibit hall (Entrance Unit).
Product Demo Areas: These are gaining in popularity and becoming more crowded as members enjoy the informal talks during lunch. Time slots filled quickly last year so if you are interested, please return the attached form.
E-signature: Download an e-signature banner for use in your email.
Final Booth Payments
Booth payments are due on or before June 3, 2019. We currently do not have an online payment format so if you prefer to pay by credit card, please use this form and return to Debbie Miles. You may pay your final balance by check or credit card. For those who pay in full by June 3, you will receive 2 points towards your point accumulations for the pre-sell time slots.
Solicitors & Scams
Please be aware of people or groups pretending to sell the AAEP attendee lists. If you are approached by any housing company other than Experient or any other third-party company, please delete or ignore the message.
View this year's floorplan here.
For a current list of exhibitors, please contact Debbie Miles.
Download the lead retrieval form here.