Skip to main content

The AAEP and the Music City Center are committed to protecting the health and safety of our convention attendees. Health & Safety

All convention attendees will be required to provide either proof of full COVID-19 vaccination or a negative test for COVID-19 taken within three (3) days prior to the day you pick up your badge at the event.  Both PCR and Rapid Antigen tests are acceptable.

The AAEP has contracted with ShareMy.Health, a HIPAA and GDPR compliant platform that allows attendees to comply with the health and safety protocols for the convention. Links will be emailed to all attendees so that you may create an account and upload your information. The account will only ask for your name and your vaccination record or COVID test results; no other personal information will be required.  

Once verified, you will receive an email highlighting your status which you will display when entering the Music City Center for the first time and allow you to pick up your name badge and registration materials. The feature on the app that allows for a COVID test upload will not be visible until we are within the testing time period. 

If you don’t utilize a smart phone, health ambassadors will be on-site and will manually verify your vaccination or test status. 

The AAEP also will follow the most current guidance from the Centers for Disease Control and Prevention at the time of the event regarding the wearing of masks; however, at this time, masks are strongly encouraged for those that are unvaccinated.  Of course, anyone that would feel more comfortable wearing them is certainly welcome to do so.  View the CDC’s current guidance here.


Mitigating COVID-19 Transmission

The Music City Center has earned accreditation as a Global BioRisk Advisory Council (GBAC) STAR™ Facility for their stringent cleaning, disinfecting and infectious disease prevention processes. In addition to applicable mask guidelines at the time of the event, the following steps will be taken to mitigate the risk of COVID-19 transmission:

  • Increased frequency of disinfection of all building surfaces.

  • Hand sanitization stations throughout all areas.

  • Touch-free elevator buttons and restroom soap dispensers, lights, toilets, water and paper dispensers.

  • HVAC system which maximizes air filtration.

Learn more about the Music City Center’s processes here.


Nashville COVID-19 Restrictions

Some businesses and entertainment venues in Nashville are requiring proof of COVID-19 vaccination or a negative test, and may require a mask to be worn indoors. Check here for current information related to city requirements.