Interpretation and Violation
Any points not covered in this prospectus are subject to interpretation and settlement by show management. Any violation of the rules and regulations outlined in this prospectus by any exhibitor will void the agreement for booth space, and such exhibitor will forfeit all monies that have been paid or are due under this contract. Show manager Debbie Miles shall have the right to terminate the agreement for booth space, re-enter and take possession of the space occupied by an exhibitor, and remove all persons and goods from the space at the expense of the exhibitor, for serious violations of these rules. Written notice by the association to terminate the agreement for booth space and of re-entry is no required.
Agreement/Contract Entire Modification
This prospectus and application represent the entire agreement between the exhibiting company and the AAEP and supersedes all prior negotiations, representations or
agreements, either written or oral.
Furthermore, no modifications or change of any provisions in this contract shall be made unless such modification is mutually agreed to in writing by the exhibiting company’s representative and the show manager and is incorporated as a written amendment to this contract and approved by the show manager prior to the effective date of such change or modification. Memoranda of understanding shall not be construed as amendments to this contract.
Severability
All parts of this agreement shall be self-sustaining and capable of separate enforcement despite invalidity of any other part.
Acceptance
Submitting an application for booth space or an authorized signature on the official application from indicates the exhibitor has read, understands and agrees to abide by all rules, regulations and restrictions outlined in the application and prospectus.
Hospitality Suites/Meeting Rooms
Hospitality suites, special parties and other exhibitor-sponsored events will be allowed within the AAEP-contracted hotels under the condition they are social in nature or for the employees of the company (e.g. sales meetings, etc.). Exhibiting companies may not use meeting or hotel space for any exhibit or educational purposes, particularly in conflict with regularly scheduled AAEP programming. AAEP does not allow exhibitors to use meeting space within the Convention Center. To request meeting space, click here for the Affiliate Request form and return to Debbie Miles at dmiles@aaep.org.
For permission to use space within the hotel, please complete and return the Affiliate Request Form. AAEP will review these requests and space will be assigned, based on hotel availability, after June 1.
Animal Use Within Exhibit Space
With the exception of guide, signal or service animals, animals are not allowed in the facility without prior written approval. Approval is based on whether the animal is legitimately part of a show, exhibit or activity requiring the use of animals. If allowed, the exhibiting company is ultimately responsible for the liability and sanitary needs associated with the animals. Any company using a live animal as part of their exhibit will need permission from show management and must be approved by both the AAEP and the San Diego Convention Center. Animals may not remain in the convention center overnight, and the exhibiting company is responsible for making accommodations for the animal. Additional paperwork may be required.
Subletting Space
Exhibitors may not assign, sublet or apportion to others the whole or any part of the space allotted without prior written consent of exhibit management. Exhibitors may not display goods or services other than those manufactured or regularly distributed by them, nor may they permit the solicitation of business by others within their exhibit space.
Booth Staffing
Booths must be staffed at all times during the posted show hours. Additionally, the exhibit must remain intact until the close of the show on Saturday, December 2. All activity relating to your company must be confined to your booth space. Costumed personnel, models, employees and other personnel hired by the exhibiting company must restrict all activities to the booth space.
Children are permitted to enter the trade show as long as they are accompanied by an adult. Children are prohibited from being a part of booth staffing.
Children under the age of 18 are not allowed in the exhibit hall at any time during move in on November 28-29 or during move-out on December 2-3.
Noise
Noise from electrical and other apparatuses must be muffled. Audio-visual or live presentations must be kept at such a level so as not to disturb other exhibitors or interfere with traffic flow in the aisle.
Machinery
Exhibitors must protect machinery and exhibits so that no injury will result to visitors, guests and employees, or to any person or property. No engines may be operated indoors with volatile or combustible fuels. No propane tanks are allowed inside the exhibit hall or the convention center.
Infringement
Interviews, demonstrations, distribution of literature, samples and detailing shall take place only within the confines of the exhibitor’s booth. This is to avoid infringement on the rights and privileges of other exhibitors. Any materials found outside an exhibitor’s booth space will be discarded by show management.